MACKINAW TOWNSHIP

July 15, 2008 Regular Board Meeting

The regular meeting of the Mackinaw Township Board was called to order at 7:30 P.M. on July 15, 2008 at 10595 Wallick Road, Mackinaw City, Michigan. Supervisor Dean led the Board in the Pledge of Allegiance. Minutes of June 17, 2008 meeting approved as presented.

Roll Call: Present: Keck, Dean, Rogala, Davis
Absent: Bertchinger

Also present: Eric Jacobson, Larry Cleaver, Jeff Curth, Jeff Lawson, Greg Rotter, Tim MacArthur, Nancy Campbell, Ward Dexel, Linda Socha

Larry Cleaver, representing Burnham & Flowers Insurance Agency reviewed the current coverage for liability and property insurance. He reported that approximately 1100 of the townships in Michigan (total being 1242) are covered by the Par-Plan. The coverage now in force for the Township seems to be adequate for replacement of property and any other loss the Township might suffer. Mr. Cleaver did an outstanding job of explaining our current coverage.

Nancy Campbell then gave her report on the current Library Operation. The attendance has been very good for the first two Summer Reading Programs. There are two more programs to be held and Mrs. Campbell urged the Board Members to encourage children in the area to attend. She also reported on a Silent Auction to be held in August which is a major fund raiser for the Library.

Greg Rotter then addressed the Board concerning his candidacy for the District Judge position to be elected in the fall election. He reviewed his past experience and expressed the hope that the members would support him in the upcoming elections.

First item under Unfinished Business concerned the agreement for Shared Tax Tribunal Legal Services. Les Turner, attorney for the Mackinaw City Schools prepared an agreement which the school circulated and received the signatures of the Village of Mackinaw, COP RESD, and the school. The township felt it was necessary for their attorney to review this agreement since he had not been a part of preparing this document. There were several items that were addressed in the document prepared by Tim MacArthur, attorney for the Township. This agreement was then distributed to the representatives of the Village and School. They will review this new agreement and report back to the Township. Most important of all is the understanding that the Township is the client.

Linda Socha explained to the Board Members the County position on shared costs for the Tax
Tribunal Issue. It was not been past practice for the County to contribute to these cases. This responsibility rests with the Township and must be addressed by them.

The importance of all parties involved in these tax issues being notified of any and all actions was emphasized. Tim MacArthur assured all interested persons this would be done in the future.

The final action taken under Unfinished Business concerned the updating of the FOIA policy for the Township. This amendment adopted is as follows:

FREEDOM OF INFORMATION ACT (FOIA)

  1. The Michigan Compiled Laws Annotated Chapter 15, Public Officers and Employees Freedom of Information Act (see attached) is accepted as the township’s FOIA policy in addition to the following: (Adopted March 18, 2003).
  2. All requests must be received in writing. (Adopted March 18, 2003).
  3. The township official request form shall be the “FOIA Request for Public Records” application as adopted on July 15, 2008.
  4. Fee structure adopted January 18, 2000.
  5. Fee structure for FOIA requests amended on July 15, 2008.
  6. Notice of Denial of FOIA Request form adopted July 15, 2008.
  7. Notice to Extend Response Time for FOIA Request form adopted July 15, 2008

The foregoing amendments to the Mackinaw Township FOIA Board Policy offered by Board Member Keck, and supported by Board Members Davis.

Upon Roll call vote the following voted “Aye” Keck, Dean, Rogala, Davis, “ Nay” None
Absent: Bertchinger

The Supervisor declared the resolution adopted.

Jack A. Keck, Clerk Certification

I, Jack A. Keck, duly elected and acting Clerk of Mackinaw Township, hereby clarify that the foregoing amendment to the Freedom of Information Act was adopted by the Township Board of said Township at the regular meeting of said Board held on July 15, 2008 at which meeting a quorum was present by a roll call vote of said members as hereinbefore set forth; that said amendments were ordered to take immediate effect.

The following Resolution #2008-07-15 was the next order of business.

RESOLUTION TO SUPPORT REVENUE SHARING ON A PER CAPITA BASIS

WHEREAS, Under the current formula, over 50% of all statutory revenue sharing dollars go to one Michigan municipality which has less than 10% of the state’s population.

NOW THEREFORE, BE IT RESOLVED That the Mackinaw Township Board requests that the
Governor’s office, the Michigan Senate and the Michigan House give careful consideration to adopting a per-capita formula for the discretionary revenue sharing portion of the Municipal Sharing program in order to distribute the funds on a more equitable basis.
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The foregoing resolution offered by Board Member Keck, and supported by Board Member Rogala

Upon roll call vote, the following voted “Aye”: Dean, Keck, Davis, Rogala
“Nay”: None Absent: Bertchinger

The Supervisor declared the resolution adopted.

Jack A. Keck, Clerk

CERTIFICATION

I, Jack A. Keck, duly elected and acting Clerk of Mackinaw Township, hereby clarify that the foregoing resolution was adopted by the Township Board of said Township at the regular meeting of said Board held on July 15, 2008 at which meeting a quorum was present by a roll call vote of said members as hereinbefore set forth; that said resolution was ordered adopted.

Following action taken concerning contract with Cheboygan County Humane Society:

The foregoing Contract between the Mackinaw Township and the Cheboygan County Humane Society is offered by Board Member Davis, and supported by Board Member Rogala:

Upon roll call vote, the following voted aye: Keck, Rogala, Davis, Dean, “Nay” None,
Absent; Bertchinger.

The Supervisor declared the Contract adopted as of July 15, 2008

CERTIFICATION

I, Jack A. Keck, duly elected and acting Clerk of Mackinaw Township, hereby clarify that the foregoing contract with the CCHC was approved by the Township Board of said Township at the regular meeting of said Board held on July 15, 2008 at which meeting a quorum was present by a roll call vote of said members as hereinbefore set forth; that said contract was ordered to take effect August 1, 2008.

Jacobson mentioned that Mickey McClellan, a supervisor from Big Rapids, is very knowledgeable of 425 agreements and the Mackinaw Board may want to consult with this person in the future.

Meeting adjourned at 9:00 to the call of the Chair.

Jack A. Keck, Clerk

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